Hiring Process Checklist Template

This Template Is Part Of Our Free HR Tool Kit Collection

The employee hiring process for a small business is so important. A bad hire will turn out to be costly in the long run and some small businesses can not survive a bad hiring decision.

Use this free checklist when going through the process of recruiting new staff for your business.

New Hire Check List

The printable and fillable PDF template can be downloaded for free below. We hope this makes managing your small business HR needs a little easier!

The Team at SINC

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Hiring Process Checklist:

  • Have an HR recruitment policy in place before looking for new hires.
  • Conduct a proper evaluation to ensure a new hire is necessary.
  • Consider the scope of the job description and the education level required. Can the business justify the expense of a new hire right now?
  • Consider if you will take care of the recruitment process in-house.
  • If you are not going to handle the process, draw up a short list of agencies. Consider your own network or the network of your staff before going public. Ensure all advertising is written in a non-discriminatory tone.
  • Advertise the position
  • Decide a criteria new applicants will be assessed by and keep it consistent. Put in place procedure for reviewing applicants.
  • Produce a pre-employment questionnaire.
  • Have a list of prepared interview questions to go through in the interviews. Prepare an interview calendar and send invites to prospective interviewees Run through your first round of interviews.
  • Consider who requires a second interview and send out invites.
  • Check for any post-employment restraints that could get in the way.
  • Prepare your shortlist.
  • Check that everyone on the shortlist is legally able to work in the country. Make a decision on who will be the successful applicant.
  • Make a verbal offer subject to the necessary checks to be undertaken.
  • Prepare your offer letter and employment contract and obtain tax info.
  • Make your formal offer to the successful applicant.
  • Inform unsuccessful applicants and request consent to contact them in the future.

SINC: The Mobile Workforce Management Platform

We Bring Job Data Collection From The Field To The Office

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Your Boots-On-The-Ground Workforce Management Tool

SINC bridges the gap between the worksite and the office, providing a user friendly mobile platform for staff to communicate key data on site and in realtime.

  • Schedule Employees, Create Projects And Assign Tasks
  • Record Worker Hours, Locations, Field Notes and Safety Feedback
  • Quickly Generate Detailed Reports For Payroll Hours, Jobs And Cost Codes
  • Use This Data To Guide Future Job Quoting And Planning

This sample resource is provided to you free by SINC BUSINESS CORPORATION to help with your compliance efforts and includes no warranty as to its suitability for any particular task. It is only our opinion based on our experience and should not be considered legal advice.