Letter Template For Informing An Employee That They Are Subject To An Investigation

This Template Is Part Of Our Free HR Tool Kit Collection

Once an investigation is underway into an employee’s actions, you will need to inform the employee that they are under investigation.

Our template for notifying an employee of an investigation should help you follow this process formally.

Conducting A Staff Investigation

The word document can be downloaded for free below. We hope this makes managing your small business HR needs a little easier!

The Team at SINC

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Letter Informing Employee they are Subject to Investigation:

Dear [name],

This letter is to inform you that the company has made the decision that it is necessary to conduct an investigation concerning your actions [list employee actions]

The company representative in charge of the investigation is [name of company representative]. The proposed outcome of the investigation is to gather as much information as possible concerning this incident from a range of people involved.

We plan for the investigation to be completed by [date]. When we have completed our investigation, you will be informed of the findings be asked to attend a disciplinary hearing.

You may be asked to attend an investigation meeting with the person in charge to explain your account of what happened. If this is the case, you will be provided with the date and time in advance.

If you have any questions or wish to discuss anything information you might have in regards to the investigation, please contact [name of the person in charge of the investigation]. Their contact details are [contact details]

We ask that you keep these matters confidential to ensure this investigation is conducted in a fair manner. A breach of confidentiality could result in disciplinary procedures.

Please note that you are still required to attend work as usual [unless you feel a suspension is necessary, then amend this section]



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This sample resource is provided to you free by SINC BUSINESS CORPORATION to help with your compliance efforts and includes no warranty as to its suitability for any particular task. It is only our opinion based on our experience and should not be considered legal advice.